Quick guide to performing year-end in SAP B1:

  • First, check that all periods are in the “Open” state.
  • In SAP Business One, an open period can have one of three states: Closing Period, Unlocked Period, and Unlocked Except Sales. Go through and verify that none of your periods are in a Locked state. Periods should only be locked once they will no longer be used (ie: after your year end closing).
  • Second, launch the Period End Closing Tool. This tool is located at : Main Menu → Administration → Utilities → Period End Closing.
  • You must then select the General Ledger (GL) accounts that need to closed. Select them by clicking the check boxes. After you select the accounts, select the periods to close by choosing the first period of the year in the “From” drop down list, and the last period in the “To” drop down list.
  • Select the GL accounts for “Retained Earnings” and “Period End Closing”.
  • Then you must approve the recommended postings. Once completed, you will need to confirm transactions.

To do this, simply run the Balance Sheet Report for the last day of the previous year, and the first day of the new year to compare.

Tip: Make sure the check box “Add Closing Entries” is checked for the new year.

  • Compare the Retained Earnings in the two reports to check that everything was closed correctly at year end.


See attached document for further information.



Copyright © Published April 2013, Author: Laura Haywood-Jeffery, Ownership: Laura Haywood-Jeffery


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